Scottish Records Association 

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SRA Privacy Notice

How we use your information

This privacy notice tells you what personal information the Scottish Records Association (SRA) collects and what we do with this information. It applies to information we collect from:

• visitors to our website
• people who use our services, i.e.  who become an SRA member and subscribe to our newsletter and/or to our annual journal

Visitors to our website
The SRA uses Google Analytics. When you visit www.scottishrecordsassociation.org we use Google Analytics to collect standard internet log information and details of visitor behaviour. This gives us information on, for example, the number of visitors to our website and which parts of the website are visited. The information collected is only processed in a way which does not identify anyone.

Use of cookies by the SRA
The SRA website does not use Cookies.


WordPress

We use an online membership form via a third party service called WordPress.com. WordPress.com is run by Automattic Inc. For additional information about how WordPress processes data, please see Automattic's privacy notice. If you prefer not to use this online form you can print and complete a membership form and post this to us instead.

People who email us
Any email sent to us will be kept for as long as it is needed by the association. Once the SRA has no need for the email anymore, it will be deleted within 5 years from its receipt.

People who become an SRA member
If you become an SRA member, we will keep the information you have supplied via the membership application form in a database which is only accessible to our membership secretary and our treasurer.  We will only keep your personal information for as long as it is needed (i.e. for as long as you are a member of the SRA). Should you decide to leave the SRA membership, your personal data will be deleted from our membership database at end of the membership year  in which you cancelled your membership.

What we do with your personal contact information
We use your contact details to send you membership updates, our bi-annual newsletter, Retour, and our annual journal, Scottish Archives (sent to full members). 

Disclosure of personal information
We will not disclose or share your personal data with third parties.

How to cancel your membership
Should you wish to leave the membership of the SRA, please email our membership secretary (SRA.membership@outlook.com) to inform us that you would like to leave the association.   

How to contact us
You can contact us by writing to us at:

Scottish Records Association
c/o National Records of Scotland,
HM General Register House,
2 Princes Street,
Edinburgh EH1 3YY 

Or by emailing us at: scottisrecordsassocation@gmail.com